Procurement
Our Procurement Process
Somerset Regional Council generally procures goods and/or services and disposes of non-current assets through either a quote or tender process. We may also undertake:
- expressions of interest
- procurement under an existing Council supplier panel arrangement, Local Buy arrangement, or other government agency arrangement
- an alternate exception process where Council's procurement and contact manual allows for an exception.
For more information see our Procurement Policy(PDF, 256KB).
Doing business with Council
Suppliers wanting to do business with us are encouraged to:
The link will take you to the VendorPanel Marketplace where you can search and select your supply categories. You need to register as a supplier and request an invitation. You will receive a ‘get started’ email from the VendorPanel.
Council tenders are advertised on the Somerset Regional Council and VendorPanel websites. Additional advertisements may also appear in the Courier Mail and other publications such as The Sentinel Newspaper and The Lockyer and Somerset Independent as needed. All tenders are conducted in accordance with the Local Government Act of Queensland and any subsequent amendments.
For more information about tenders for goods and services, contact Council's Senior Procurement Officer on (07) 5424 4000 or mail@somerset.qld.gov.au
Awarded Contracts
Under section 237 of the Local Government Regulation 2012, Council must publish details of contracts worth $200,000 or more (excluding GST) for 12 months. The contract values are based on the expected value of the full term and exclude GST. View the list of awarded contracts.
Supporting Local Businesses
Council proactively supports the growth of local businesses and industry through our Procurement Policy(PDF, 256KB).
Somerset Regional Council maintains a register of local suppliers interested in quoting for specific goods and services. A 'local supplier' is defined as a supplier with a permanent workplace within the Somerset Regional Council boundaries. To request inclusion in the Local Suppliers Register, please submit your request here.
Invoices and Payments
To ensure invoices are paid promptly, email your valid tax invoice to mail@somerset.qld.gov.au
Tax invoices submitted should include the contact officer’s name and the purchase order number.
Purchase terms
Our standard terms are found here: purchase order terms and conditions(PDF, 301KB).
Note: The standard terms do not apply to businesses engaged under Local Buy Pty Ltd arrangements or to circumstances where Council has a separate contract with a supplier.
Safeguarding payments to suppliers
Council has implemented safeguards in our supplier payment processes to protect against cybercrime. This includes protecting against the risk of supplier payment details being altered fraudulently.
Council uses EFTsure, a system that verifies supplier details every time we make a payment. EFTsure is an independent, real-time, continuous monitoring system designed to manage supplier onboarding and data management. EFTsure ensures accurate electronic funds transfers for payments.
Suppliers who undertake business with Council will receive an email from EFTsure, asking them to confirm their details, including their business name, ABN and bank account details. The email will link them to the supplier verification portal on the EFTsure website.
Supplier data provided is verified by EFTsure by telephone to ensure that only legitimate information is entered into Council’s finance system.
For more information see our fact sheet: Frequently asked questions about getting verified by EFTsure(PDF, 170KB).